Agency Schedule Detail

Authorization Number : 770-0836

Agency Series No. : S&C-02

Status : Active

Agency Web Link :

Agency : DOT

Confidential Description :

Division :

Vital Description :

Section :

Record Title : TRANSPORTATION EMPLOYEE VEHICLES ACCIDENT FILE

Revision : 0

Record Description : This file includes any forms or records pertaining to vehicle accidents in which Transportation employees are involved. A case history on each accident includes the following: PS-6 Form - Employee's statement; Law enforcement agency report; PS-34 - Safety Investigator's Report; Teletype message - sent by district to initially report accident; PS-9 - Cover sheet for case history with pertinent information. Distribution: PS-6 - Original to Safety and Claims, Copy retained in District Safety Office; Law Enforcement Agency Report - Original retained at source, 1st copy retained in Safety and Claims, 2nd copy retained in District Safety Office, Teletype - Original attached to case history, copy retained in active area; PS-9 - Original to District Safety Office for Transportation Boards of Review, Copy retained in Safety and Claims.

Retention Period	Retention Justification	Media Code	Method of Disposal
Active files will be microfilmed continually. File records prior to January, 1973 will not be microfilmed. These files will be subject to the present retention schedule. Paper copy of the active file to be destroyed after microfilming has been checked for quality and completeness and retrievability.	Retention period based on legal requirements.	Paper	Wastepaper
Microfilm is retained in active area until reviewed by the ODOT Review Boards. Retain in active area for 7 years, then destroy.	Retention period based on legal requirements.	Microform	Wastepaper

Approvals

Status	Name	Title	Date
Approved	Transfer User	Records Viewer	5/17/1978 12:00:00 AM

Notes

Date	Reason	User