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Agency Schedule Detail

Authorization Number :  950-1042
Agency Series No. :  5-04-06
Status :  Active
Agency Web Link : 
Agency :  LOT
Confidential Description :  Contains CPI
Division :  LOTFINA
Vital Description : 
Section :  LOTFINARETA
Record Title :  Prize Winner Income Reports (W2G Forms)
Revision :  0
Record Description :  Files contain computer listing of Lottery Prize Winner information to include name, address, city, state, zip code, federal identification number or social security number and total prizes won in the previous calendar year. The information is utilized to generate yearly Internal Revenue Form W2G for income reporting purposes. Two (2) reports are generated; a summary report defining aforementioned information and a detail report listing values, which comprise total prizes won in the previous calendar year.
Retention Period Retention Justification Media Code Method of Disposal
Retain digital copy in the system for seven (7) years; then delete. IRS Items - Required for Audit Electronic Delete

Approvals

Status Name Title Date
Approved Ian Litherland Records Officer 1/14/2026 1:13:23 PM
Approved Terri Dittmar Record Administrator 1/16/2026 10:43:18 AM
Approved Fred Previts State Archivist 1/16/2026 10:49:29 AM
Approved Martin Meeks State Auditor 1/16/2026 11:42:29 AM

Notes

Date Reason User

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© 2026 - RIMS, State of Ohio