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Agency Schedule Detail

Authorization Number :  760-1636
Agency Series No. :  2004
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :  May contain confidential personal information subject to redaction under section 149.43 of the Ohio Revised Code and 4501-55-05 of the Administrative Code
Division :  DHSDIRO
Vital Description : 
Section :  DHSDIROHRMO
Record Title :  Webcheck Audits
Revision :  0
Record Description :  The Quality Assurance Unit of the Ohio Bureau of Criminal Investigations (BCI) conducts quality assurance audits on WebCheck agencies to ensure compliance with state and federal statutes regarding the submission and dissemination of fingerprint-based criminal backgrounds, as well as, ensuring compliance with BCI guidelines regarding the use of WebCheck equipment used to complete fingerprint-based criminal backgrounds. Audits may be conducted on records containing BCI and/or FBI results every year. Audits on the use of WebCheck equipment located in the Office of Human Resources, Criminal Records Unit, are conducted every 3 years. Records may include, but are not limited to, fingerprint transactions submitted through WebCheck equipment, background checks of individuals operating equipment, MOU between WebCheck agency and BCI, Waiver agreements, Dissemination Logs, Policies regarding record storage of Criminal History Record Information (CHRI) and policies for misuse of CHRI, results of audit, correspondence between BCI and the Ohio Department of Public Safety, etc.
Retention Period Retention Justification Media Code Method of Disposal
Retain 5 years from the close of the audit. In accordance with the Attorney General's record retention schedule (Authorization Number 10551596) (Agency Series Number: BCI-ID-018) Paper Shred
Retain 5 years from the close of the audit. In accordance with the Attorney General's record retention schedule (Authorization Number 10551596) (Agency Series Number: BCI-ID-018) Electronic Delete

Approvals

Status Name Title Date
Approved Corey Fromille Records Officer 9/25/2025 11:11:25 AM
Approved Terri Dittmar Record Administrator 9/26/2025 8:16:09 AM
Approved Fred Previts State Archivist 9/29/2025 3:06:50 PM
Approved Martin Meeks State Auditor 9/30/2025 9:38:52 AM

Notes

Date Reason User

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