| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Data in the electronic database ODRS is retained until superseded. Hardcopy/paper and Electronic documents- destroy 6 months after entering information into the database. Destroy outbreak records that pre-date electronic database. | Information in ODRS is used for public health surveillance and follow-up. Records are maintained for 6 months to allow for data validation/quality checks. | Paper | Shred |
| Data in the electronic database ODRS is retained until superseded. Hardcopy/paper and Electronic documents- destroy 6 months after entering information into the database. Destroy outbreak records that pre-date electronic database. | Information in ODRS is used for public health surveillance and follow-up. Records are maintained for 6 months to allow for data validation/quality checks. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Darren Hurt | Records Officer | 7/21/2025 2:57:38 PM |
| Approved | Terri Dittmar | Record Administrator | 7/28/2025 8:21:38 AM |
| Approved | Fred Previts | State Archivist | 7/29/2025 11:16:42 AM |
| Approved | Martin Meeks | State Auditor | 7/30/2025 9:00:17 AM |
| Date | Reason | User |
|---|