Revision : 1
Record Description : Any audio and/or video recordings made for law enforcement administrative or operational purposes including, but not limited to, telephone calls, radio transmissions, interviews or interrogations, etc. There are three (3) categories of audio/visual recordings: 1) Routine audio recordings of phone and radio transmissions will be held for ninety (90) days; and training videos will be retained as needed, then purged/deleted provided they are no longer of administrative value. 2) Evidentiary audio and/or video recordings used in case investigations or court proceedings are to be retained for two (2) years or until criminal, civil, and/or administrative proceedings are complete, whichever is longer, then destroyed provided they are no longer of administrative or historical value. 3) Non-evidentiary audio and/or video recordings of major incidents, including recordings that are subpoenaed, are to be retained until criminal, civil, and/or administrative proceedings are complete, then destroyed provided they are no longer of administrative value. The ninety (90) day and two year retention periods will allow enough time for requests for public records and administrative reviews. The two year retention is for litigation purposes. The thirty (30) day retention period for security videos is the maximum time allowed due to limited server space. There are many other situations involving audio and video recordings where there may be a need to retain certain recordings longer than the established retention schedule. Court proceedings may be indefinite, or in some instances, recordings may be retained permanently for historical value and/or training purposes.