Agency Schedule Detail

Authorization Number : 760-1633

Agency Series No. : 2051

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : Prevailing Wage contains PII and remains with the project through completion and then is transferred to another SAN for disposal.

Division : DHSDIRO

Vital Description : Necessary to resume functions in case of any form of emergency or disaster.

Section : DHSDIROFACM

Record Title : Facility Managment Construction Records

Revision : 0

Record Description : Includes design development, programmatic documentation, architect/mechanical drawings, architect agreements, contracts, change orders, construction reports (ie.. meeting minutes, sign in sheets, drawing review comments, project manuals, equipment lists, contractor cost proposals, project budget, capital budget data, project correspondence, vendor compliance, bid documents and fiscal documents.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 2 years after building or facility is destroyed, sold, or otherwise vacated, then destroy.	Records contain architectural, mechanical, electrical, and plumbing information vital to ODPS Facilities. It is frequently necessary to check on completed projects for future project planning, possible litigation purposes.	Paper	Shred
Retain 2 years after building or facility is destroyed, sold, or otherwise vacated, then destroy.	Records contain architectural, mechanical, electrical, and plumbing information vital to ODPS Facilities. It is frequently necessary to check on completed projects for future project planning, possible litigation purposes.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Corey Fromille	Records Officer	5/13/2025 2:28:49 PM
Approved	Terri Dittmar	Record Administrator	5/19/2025 1:33:27 PM
Approved	Fred Previts	State Archivist	5/19/2025 1:51:11 PM
Approved	Martin Meeks	State Auditor	5/20/2025 10:42:13 AM

Notes

Date	Reason	User