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Agency Schedule Detail

Authorization Number :  760-1621
Agency Series No. :  2054
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :  May contain personal information considered confidential under 149.43 of the Ohio Revised Code and Rule 4501-55-5 of the Administrative Code.
Division :  DHSDIRO
Vital Description : 
Section :  DHSDIROFMLL
Record Title :  Leasing and Land Management Property Leases and Records
Revision :  0
Record Description :  The records retained in this series include all Contracts, Leases, and records pertaining to real estate rentals for the Ohio Department of Public Safety and include: 1) The original signed lease and addendums; 2) The original signed construction contract; 3) copies of all bids, proposal or quotes for projects; 4) Release and Permit information (if required); 5) copies of Controlling Board authorizations; 6) Vendor complaint documentation; 7) copies of issued purchase order; 8) copy of Property Deeds (original filed with county auditor); 9) copy of Easements (original filed with county auditor); 10) Other related documentation, correspondence and support information.
Retention Period Retention Justification Media Code Method of Disposal
Retain current plus six years from the date of expiration or cancellation of related lease. Retain for inquiries, auditing, and possible civil litigation purposes per Revised Code 2305.06. Electronic Delete
Retain current plus six years from the date of expiration or cancellation of related lease. Retain for inquiries, auditing, and possible civil litigation purposes per Revised Code 2305.06. Paper Shred

Approvals

Status Name Title Date
Approved Mark Contosta Records Officer 2/29/2024 10:05:10 AM
Approved Terri Dittmar Record Administrator 3/5/2024 9:51:39 AM
Approved Fred Previts State Archivist 3/5/2024 10:37:25 AM
Approved Martin Meeks State Auditor 3/5/2024 2:19:10 PM

Notes

Date Reason User

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