Agency Schedule Detail

Authorization Number : 725-1056

Agency Series No. : 732-INV-006

Status : Active

Agency Web Link :

Agency : DNR

Confidential Description : Confidential Law Enforcement Investigatory Records (CLEIRs) R.C. 149.43; coroner records 310-10 & 313.10; OHLEG & criminal history 109.57; other records prohibited from release under state or federal statute; or exempt under R.C. 149.43.

Division : DNR0732

Vital Description : Active cases will be needed within 72 hours.

Section : DNR0732

Record Title : Case Files – Criminal Offenses – Sexual Battery & Rape

Revision : 0

Record Description : Case files of Natural Resources and Wildlife Officers pertaining to criminal investigations that result in felony charges of sexual battery and rape offenses described in R.C. 2907.02 and 2907.03. Records include but are not limited to requests for assistance, accident reports, crime reports incident reports (including preliminary), crash reports, injury reports, inspections, summons, citations, arrest reports, narrative supplements, receipts of evidence/person/property, photographs, audio or video recordings (including body-worn camera footage), correspondence, supplements, relevant attachments to these reports, various logs, implied consent forms, waivers, witness statements, inventory sheets, self-reporting accident reports (BAR), tow releases, requests for assistance, Watercraft Incident Casualty Reports, property damage reports, and other case-related information entered into the electronic Records Management System.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for permanently, unless in microfilm, the electronic record may be deleted at that time.	While the statute of limitations for a felony under R.C. 2907.02 and 2907.03 is 25 years, the nature of reviewing sexual assault forensic evidence is leading to longer term review for cold cases and additional conviction charges.	Electronic	Permanent
Retain for permanently, unless paper records are scanned and saved into an electronic format or microfilmed, the paper copy may be shredded at that time.	While the statute of limitations for a felony under R.C. 2907.02 and 2907.03 is 25 years, the nature of reviewing sexual assault forensic evidence is leading to longer term review for cold cases and additional conviction charges.	Paper	Permanent
Retain for permanently.	While the statute of limitations for a felony under R.C. 2907.02 and 2907.03 is 25 years, the nature of reviewing sexual assault forensic evidence is leading to longer term review for cold cases and additional conviction charges.	Microform	Permanent

Approvals

Status	Name	Title	Date
Approved	Keith McClaskey	Records Viewer	9/15/2023 9:27:01 AM
Approved	Terri Dittmar	Record Administrator	9/15/2023 9:35:55 AM
Approved	Martin Meeks	State Auditor	9/18/2023 9:36:43 AM
Approved	Fred Previts	State Archivist	9/18/2023 5:06:42 PM

Notes

Date	Reason	User