Agency Schedule Detail

Authorization Number : 725-1049

Agency Series No. : 732-INV-002

Status : Active

Agency Web Link :

Agency : DNR

Confidential Description : Confidential Law Enforcement Investigatory Records (CLEIRs) R.C. 149.43; corner’s records 310-10 & 313.10; OHLEG & criminal history 109.57; other records prohibited from release under state or federal statute; or exempt under R.C. 149.43.

Division : DNR0732

Vital Description : Active cases will be needed within 72 hours.

Section : DNR0732

Record Title : Case Files – Criminal Offenses - Misdemeanor

Revision : 0

Record Description : Case files of Natural Resources and Wildlife Officers pertaining to criminal investigations that result in misdemeanor charges. Records include but are not limited to requests for assistance, accident reports, crime reports incident reports (including preliminary), crash reports, injury reports, inspections, summons, citations, arrest reports, narrative supplements, receipts of evidence/person/property, photographs, audio or video recordings (including body-worn camera footage), correspondence, supplements, relevant attachments to these reports, various logs, implied consent forms, waivers, witness statements, inventory sheets, self-reporting accident reports (BAR), tow releases, requests for assistance, Watercraft Incident Casualty Reports, property damage reports, and other case-related information entered into the electronic Records Management System.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for 5 years following the expiration of the applicable statute of limitations.	While the statute of limitations for a misdemeanor under R.C. 2901.13(A)(1)(b) is 2 years, 5 years would account for possible delay of prosecution and appeals.	Microform	Shred
Retain for 5 years following the expiration of the applicable statute of limitations. If records are microfilmed, the electronic record may be deleted at that time.	While the statute of limitations for a misdemeanor under R.C. 2901.13(A)(1)(b) is 2 years, 5 years would account for possible delay of prosecution and appeals.	Electronic	Delete
Retain for 5 years following the expiration of the applicable statute of limitations. If paper records are scanned and saved into an electronic format or microfilmed, the paper copy may be shredded at that time.	While the statute of limitations for a misdemeanor under R.C. 2901.13(A)(1)(b) is 2 years, 5 years would account for possible delay of prosecution and appeals.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Summer Plantz	Records Officer	6/20/2023 2:22:47 PM
Approved	Keith McClaskey	Records Viewer	8/29/2023 3:49:04 PM
Approved	Terri Dittmar	Record Administrator	9/5/2023 8:26:11 AM
Approved	Fred Previts	State Archivist	9/6/2023 11:02:21 AM
Approved	Martin Meeks	State Auditor	9/8/2023 9:12:15 AM

Notes

Date	Reason	User