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Agency Schedule Detail

Authorization Number :  760-1600
Agency Series No. :  1310
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :  May contain information that is considered to be confidential in accordance with the Ohio Revised Code (O.R.C.) 149.43 and 2913.04
Division :  DHSOSHP
Vital Description :  Documentation must be restored as soon as possible to ensure the most current information is on file to prevent and discrepancies.
Section :  DHSOSHPLEAD
Record Title :  LEADS Access Form
Revision :  1
Record Description :  The Federal Bureau of Investigation (FBI) Criminal Justice Information Information Services (CJIS) Security Policy requires any individual with access to unencrypted Criminal Justice Information (CJI) to be sceened for arrest records. Those with a record must be submitted for approval prior to be given access to information obtained through LEADS. This information must be kept by LEADS during the duration of an individual's employment career to document that LEADS was notified of the arrest and to reference during future notifications.
Retention Period Retention Justification Media Code Method of Disposal
Scan and upload, then destroy Paper Shred
Retain until subject reaches the age of 80 or subject is deceased, whichever occurs first. LEADS reviews all criminal arrests including sealed records as permitted in ORC 2953.32 (D)(6) of individuals with current and/or requested access to CJI. All arrest information must be kept for the length of criminal justice employment for future LEADS access requests. Electronic Delete

Approvals

Status Name Title Date
Approved Randall Hawk Records Officer 1/30/2025 8:34:10 AM
Approved Terri Dittmar Record Administrator 1/31/2025 8:05:13 AM
Approved Fred Previts State Archivist 2/4/2025 3:40:32 PM
Approved Martin Meeks State Auditor 2/5/2025 9:07:54 AM

Notes

Date Reason User

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