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Agency Schedule Detail

Authorization Number :  770-2656
Agency Series No. :  ACCT26
Status :  Active
Agency Web Link : 
Agency :  DOT
Confidential Description : 
Division :  DOT0180
Vital Description : 
Section :  DOT01802110
Record Title :  Project Accounting Record, Folder & Packet Files
Revision :  0
Record Description :  This series consists of all project accounting documents related to record keeping, project folders and packets--Federal Aid Project Folder (authorization, fund memo, award, encumbrances, reconciliations), Current Bill report (accounts receivable listing, voucher information, transactions billed, detailed expenditures, net claim listing), Current Bill Balance and Revenue Packet (transactional detail, project ledger, ledger transactions, unbilled costs, reject input, adjustment input) and Capital Encumbrance records.
Retention Period Retention Justification Media Code Method of Disposal
Retain paper documents until converted into scanned electronic form, then destroy/recycle paper. Paper Recycle
Maintain permanently. Electronic Permanent

Approvals

Status Name Title Date
Approved Jim Lapczynski Records Officer 12/15/2020 2:09:52 PM
Approved Terri Dittmar Record Administrator 12/18/2020 7:59:16 AM
Approved Fred Previts State Archivist 12/18/2020 11:54:09 AM
Approved Martin Meeks State Auditor 12/21/2020 8:42:38 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio