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Agency Schedule Detail

Authorization Number :  770-2654
Agency Series No. :  ACCT24
Status :  Active
Agency Web Link : 
Agency :  DOT
Confidential Description : 
Division :  DOT0180
Vital Description : 
Section :  DOT01802110
Record Title :  Inventory Management Reports and Form Files
Revision :  0
Record Description :  This series consists of all inventory reports and forms including surplus certifications, physical certifications, online auction documentation, destruction / surplus forms, lost/missing forms, GASB 34 Asset Management Forms, transactional documentation, maintenance generated material documentation, transfer / donation pakcages and internal auditing / spotcheck countsheets and reports (i.e. Salt Transfers, Fuelt and Salt Projections, Fuel Receipts, Exception Reports). This includes data related to ELLIS, WRAP, EIMS, FARS and AA.
Retention Period Retention Justification Media Code Method of Disposal
Maintain permanently. Electronic Permanent
Retain paper documents until converted into scanned electronic form, then destroy/recycle paper. Paper Recycle

Approvals

Status Name Title Date
Approved Jim Lapczynski Records Officer 12/15/2020 12:50:50 PM
Approved Terri Dittmar Record Administrator 12/18/2020 8:00:24 AM
Approved Fred Previts State Archivist 12/18/2020 11:53:46 AM
Approved Martin Meeks State Auditor 12/21/2020 8:19:49 AM

Notes

Date Reason User

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