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Agency Schedule Detail

Authorization Number :  770-2664
Agency Series No. :  AUD01
Status :  Active
Agency Web Link : 
Agency :  DOT
Confidential Description : 
Division :  DOT0180
Vital Description : 
Section :  DOT01802140
Record Title :  External Audits
Revision :  0
Record Description :  This is a series of audit files containing audits, reviews, and attestation engagements of consultant, railroad, utility, transit, Local Political Authority (LPA), Metropolitan Planning Organization (MPO), constructions and research claims paid from State funds, with or without Federal reimbursement requested, Confirmations, or other special external audits. Files may contain: Audit, review or attestation engagement reports, audit certification and exceptions, audit index forms, desk audit review forms, workpapers, submitted financial statements and over head schedules, copies of principals, earnings (including W-2 disclosure), accounting system questionnaire responses, all correspondence pertaining to project and/or other miscellaneous documentation.
Retention Period Retention Justification Media Code Method of Disposal
Reports: Retain 2 most recently completed audit, review or attestation reports until superceded or five years from report date, whichever period is shorter All Other Documentation: Retain all other documentation until superceded, obsolete or replaced. (Obsoleteness defined as fifth year following final payment or last submitted financial statement.). Paper Recycle
Reports: Retain 2 most recently completed audit, review or attestation reports until superceded or five years from report date, whichever period is shorter All Other Documentation: Retain all other documentation until superceded, obsolete or replaced. (Obsoleteness defined as fifth year following final payment or last submitted financial statement.). Electronic Delete

Approvals

Status Name Title Date
Approved Jim Lapczynski Records Officer 12/15/2020 11:06:08 AM
Approved Terri Dittmar Record Administrator 12/18/2020 8:01:18 AM
Approved Martin Meeks State Auditor 12/18/2020 2:10:00 PM
Approved Fred Previts State Archivist 1/13/2021 10:21:37 AM

Notes

Date Reason User

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