Agency Schedule Detail

Authorization Number : 725-1017

Agency Series No. : 736-001

Status : Active

Agency Web Link :

Agency : DNR

Confidential Description : May contain exempt tax and social security numbers, financial information, tradesecret/copyright, infrastructure, mediation and other confidential documents

Division : DNR0736

Vital Description : Needed in case of litigation or other legal matters or for repairs to current project or preparation of other projects

Section : DNR0736dmin

Record Title : Engineering Capital Projects--Construction Documents

Revision : 0

Record Description : Records and reports compiled and received during construction of Ohio Department of Natural Resources (ODNR) Division of Engineering capital projects including, but not limited to, contracts with construction contractors, signed bid tabs, change orders, material testing reports, specifications, conformed drawings and field measurements. Also daily, weekly, and monthly field reports, shop drawings, inspection documents, earthwork drawings, cross-section calculations, survey notes, and aerial engineering data. Also pile test load reports, piling records, progress schedules and supplements, relevant correspondence, disaster records and similar documents. Also includes final pay applications with back-up information, completion certifications, final bound shop drawings, permits, studies, assessment, operation and maintenance manuals, final affidavits and similar documents.

Retention Period	Retention Justification	Media Code	Method of Disposal
Until converted to an electronic format or for 30 years after financial close of the project. Then shred. NOTE: Records will be kept in the Division of Engineering until expiration of the warranty period. If not converted to electronic format by end of warranty period, records will be forwarded to ODNR storage	Needed in case of litigation or other legal matters or for repairs to current project or preparation of other projects	Paper	Shred
30 years after financial close of project, then delete	Needed in case of litigation or other legal matters or for repairs to current project or preparation of other projects	Electronic	Delete
30 years after financial close of project, then delete	Needed in case of litigation or other legal matters or for repairs to current project or preparation of other projects	Microform	Delete

Approvals

Status	Name	Title	Date
Approved	Summer Plantz	Records Officer	12/9/2020 6:07:23 AM
Approved	Keith McClaskey	Records Viewer	12/14/2020 9:02:37 AM
Approved	Terri Dittmar	Record Administrator	12/16/2020 11:29:54 AM
Approved	Martin Meeks	State Auditor	12/18/2020 10:06:39 AM
Approved	Fred Previts	State Archivist	2/9/2021 5:08:44 PM

Notes

Date	Reason	User