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Agency Schedule Detail

Authorization Number :  11001651
Agency Series No. :  OES-1
Status :  Active
Agency Web Link : 
Agency :  DAS
Confidential Description :  May contain social security information and other personally identifiable information.
Division :  DAS0100
Vital Description : 
Section :  DAS01000114
Record Title :  DAS Employee Personnel File
Revision :  1
Record Description :  Personnel file documents, including: Anonymous List/Layoff List (Employee file), Application Certification, Background Check, Civil Service Application, Computer/Network Access, Disability Separation Agreement, Discipline, Drug Testing Acknowledgement, electronic or paper evaluations, Exit Checklist, Fraud Hotline Acknowledgement (HV66), Human Trafficking Acknowledgement, Letters/Correspondence (HR related), Licensure, Certifications, Military Leave forms, New Hire/Orientation/Policy Acknowledgements, OAKS ID form, Retirement forms, Outside Employment, Performance Appraisals, Poll Workers forms, Position Descriptions (Employee file), Pre-Employment packet, Prior Service Form & Information, Promotion/HQ Change/Changes in Position Acknowledgement, Reference Checks, Resume/CV, Cover Letter, Security Access form, Separation/Acceptance letters, Statement Concerning Your Employment Not Covered by Social Security, Supplemental Employment Agreement, Supplemental Nepotism Statement (ADM 4173), Training/Education/Workforce Development documents, Unclassified Services Explanation & Acknowledgement, Unemployment Compensation, electronic or paper Personnel Actions.
Retention Period Retention Justification Media Code Method of Disposal
Retain until scanned electronically, then destroy. Paper Shred
Retain 7 years from effective date of employee separation, then destroy. To meet employment law Electronic Delete

Approvals

Status Name Title Date
Approved David Day Records Coordinator 12/4/2025 9:01:05 AM
Approved Denise DePalma Records Officer 12/9/2025 11:10:42 AM
Approved Terri Dittmar Record Administrator 12/11/2025 7:39:22 AM
Approved Fred Previts State Archivist 12/11/2025 11:29:53 AM
Approved Martin Meeks State Auditor 12/16/2025 11:19:34 AM

Notes

Date Reason User

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