Agency Schedule Detail

Authorization Number : 760-1579

Agency Series No. : PISG-9

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : The system records addressed in this schedule include the results of BCI criminal background checks which are confidential.

Division : DHSOHLS

Vital Description :

Section : DHSOHLSPISG

Record Title : Scanned documents for PISGS license or registration

Revision : 2

Record Description : Record series consists of all paper documents that are scanned for a PISGS license or registration. This includes all paper registration packets, supporting paper documentation that is scanned, uploaded, and electronically stored in the PISGS system/database. This includes background check information, enforcement and investigative reports, license status reports, insurance information, quarterly reports, payment receipts, and all information related to a licensee or registration record on paper or stored in the PISGS system.

Retention Period	Retention Justification	Media Code	Method of Disposal
Information is maintained in the PISGS system for as long as the record is active. Once a record becomes inactive (expired, terminated, withdrawn, or revoked), the record shall be retained for 5 years after inactive status.	A registrant or licensee cannot utilize an inactive record. Inactive records are kept for 5 years in an abundance of caution.	Electronic	Delete
All paper documents and photos are to be disposed of after scanning into the PISGS system.	Once scanned into the PISGS system, the system becomes the primary record and paper is redundant.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Corey Fromille	Records Officer	12/12/2025 2:09:02 PM
Approved	Terri Dittmar	Record Administrator	12/15/2025 7:52:59 AM
Approved	Fred Previts	State Archivist	12/15/2025 4:43:34 PM
Approved	Martin Meeks	State Auditor	12/17/2025 11:18:34 AM

Notes

Date	Reason	User