Agency Schedule Detail

Authorization Number : 800-0828

Agency Series No. : 10-22

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : These records may contain tax identification and financial account numbers which are not a matter of public record.

Division : COMUCF2

Vital Description :

Section : COMUCF2ACCT

Record Title : Monthly Balancing Detail

Revision : 1

Record Description : This record retention schedule consists of supporting account statements and investment performance and expenditure details used to create the Superintendent''s Monthly Financial Report.

Retention Period	Retention Justification	Media Code	Method of Disposal
The electronic copy will be maintained indefinitely.		Electronic	Permanent
PPaper Statements, if received, will be kept until they are verified for accuracy, legibility, and completeness and scanned as an electronic copy.	The monthly balancing detail serves as the basis for the Superintendent Monthly Report and documents handling of unclaimed funds remitted to the Division.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Latawnda Moore	Records Coordinator	11/4/2025 1:06:18 PM
Approved	Kelli Lister	Records Officer	12/30/2025 2:30:01 PM
Approved	Terri Dittmar	Record Administrator	12/31/2025 7:51:06 AM
Approved	Martin Meeks	State Auditor	1/5/2026 10:07:55 AM
Approved	Fred Previts	State Archivist	1/5/2026 10:12:08 AM

Notes

Date	Reason	User