Agency Schedule Detail

Authorization Number : 770-2385

Agency Series No. : EN-01

Status : Active

Agency Web Link :

Agency : DOT

Confidential Description :

Division : DOT0200

Vital Description :

Section : DOT02004170

Record Title : Environmental Project Files / NEPA (National Environmental Policy Act) Studies

Revision : 2

Record Description : All necessary files, reports, studies, correspondence, maps, photographs, etc. used in the decision making of the project. This series also includes: Special Studies (purpose and need reports, alternative analysis reports, conceptual alternative summaries, cumulative/secondary impact reports, modal/planning studies, environmental justice reports, traffic surveys/studies, etc.) as well as the NEPA environmental clearance document.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain electronic images permanently to comply with federal statutes addressing records retention.	These files are typically historical in nature. Environmental rules/regulations, both state/federal, may involve review after project construction is completed. Public records are requested for some major highway construction projects whereas certain documentation is required for possible litigation purposes. Analyses of archaeological and historical data are researched for transportation projects, and therefore must not be destroyed but left indefinitely in archival files.	Electronic	Permanent

Approvals

Status	Name	Title	Date
Approved	Jenny Gams	Records Officer	4/10/2019 3:05:00 PM
Approved	Terri Dittmar	Record Administrator	4/11/2019 8:09:00 AM
Approved	Martin Meeks	State Auditor	4/16/2019 11:28:00 AM

Notes

Date	Reason	User