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Agency Schedule Detail

Authorization Number :  770-2473
Agency Series No. :  CA-01
Status :  Active
Agency Web Link : 
Agency :  DOT
Confidential Description :   Some documents within this series may contain confidential information such as social security numbers embedded within certified payrolls. Shred any paper documents containing such information. Any other paper documents to the extent that they exist can be recycled.
Division :  DOT0027
Vital Description : 
Section :  DOT00270519
Record Title :  Construction Project Record Series
Revision :  3
Record Description :  This includes all records and reports compiled during the course of administering a construction project. This series includes, but is not limited to: Contract, Proposal, general correspondence, material testing documentation reports, construction plans and field measurements. Forms: Estimates(SiteManager generated), daily work reports, inspection forms, change orders and supporting documentation, contractor payrolls and correspondence, earthwork drawings, cross section calculations, survey notes, aerial engineering data, pile test load reports, tickets, EEO reports and records, computation sheets, railroad invoice transmittals, affidavit as to non-spec materials, piling records, extra work contract estimates, final report, request to sublet, progress schedule and supplements, daily construction record for bituminous concrete pavement, request to waive liquidated damages, dispute and claim documentation, report on compaction, in-place density using nuclear method, validation of final pay quantities, field notes, compliance data report.
Retention Period Retention Justification Media Code Method of Disposal
Retain paper documents until converted into scanned electronic form, then destroy paper. Paper Shred
Retain electronic documents (e.g. emails, scanned images, etc.) for the life of the completed construction project but not less than eight (8) years after the project has been finalized. Construction project records need to be retained in furtherance of Revised Code 2305.06 and for future reference. Electronic Delete

Approvals

Status Name Title Date
Approved Jenny Gams Records Officer 3/22/2019 12:44:00 PM
Approved Terri Dittmar Record Administrator 3/25/2019 12:38:00 PM
Approved Martin Meeks State Auditor 4/1/2019 10:18:00 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio