Agency Schedule Detail

Authorization Number : 50750202

Agency Series No. : OOCA-01

Status : Active

Agency Web Link :

Agency : ODM

Confidential Description :

Division : ODMLEGL

Vital Description :

Section : ODMLEGL

Record Title : Contract / Grant Agreements and Related Documentation

Revision : 1

Record Description : ODM contracts, grant agreements, inter-agency agreements, industry standard and miscellaneous agreements and DAS state terms schedules for goods and services. Files include the Request for Agreement, Request for Amendment to Agreement, the actual agreements, Approval and Justification sheet, Request for release and Permit for Controlling Board approval, budget justification, Status Tracking Sheet, and related correspondence.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 8 years after the agreement expires. Destroy provided state and federal audits are released and all discrepancies are resolved	Agreements need to be retained per ORC 2305.06 Records are often requested for investigative or contract dispute purposes	Paper	Shred
Retain 8 years after the agreement expires. Destroy provided state and federal audits are released and all discrepancies are resolved	Agreements need to be retained per ORC 2305.06 Records are often requested for investigative or contract dispute purposes	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Dennis Hawk	Records Coordinator	2/4/2019 11:32:00 AM
Approved	Lisa Stafford	Records Officer	2/4/2019 12:49:00 PM
Approved	Terri Dittmar	Record Administrator	2/5/2019 8:12:00 AM
Approved	Fred Previts	State Archivist	2/6/2019 11:27:00 AM
Approved	Martin Meeks	State Auditor	2/14/2019 8:23:00 AM

Notes

Date	Reason	User