Agency Schedule Detail

Authorization Number : 50750203

Agency Series No. : LAS-PURCH

Status : Active

Agency Web Link :

Agency : ODM

Confidential Description :

Division : ODMLEGL

Vital Description :

Section : ODMLEGL

Record Title : Purchasing Records

Revision : 1

Record Description : Alphabetical files by vendor of agency purchase orders to include requisitions and supporting documentation of these requests, e.g. bids, signature approvals, pricing and copies of invoices.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office for 1 year, until audited by the Auditor of State and audited report is released and discrepancies are resolved, then destroy.		Paper	Shred
Retain in office for 1 year, until audited by the Auditor of State and audited report is released and discrepancies are resolved, then destroy.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Dennis Hawk	Records Coordinator	2/4/2019 11:31:00 AM
Approved	Lisa Stafford	Records Officer	2/4/2019 12:48:00 PM
Approved	Terri Dittmar	Record Administrator	2/5/2019 8:11:00 AM
Approved	Fred Previts	State Archivist	2/11/2019 10:51:00 AM
Approved	Martin Meeks	State Auditor	2/15/2019 2:46:00 PM

Notes

Date	Reason	User