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Agency Schedule Detail

Authorization Number :  760-1587
Agency Series No. :  4018
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description : 
Division :  DHSOBMV
Vital Description : 
Section :  DHSOBMVTSUP
Record Title :  Electronic Liens and Titles (ELT) Data
Revision :  0
Record Description :  Each record contains data received electronically from Electronic Lienholders when requesting a transaction supported by the ELT process. Transaction types are: 1) Lien request, 2) Request for physical title, 3) Lien reassignment request, and 4) Lien discharge request. The data received always contains the year, make, and vehicle identification number (VIN), hull identification number (HIN), and motor identification number (MIN) of the vehicle or watercraft. In the case of a lien request, the data also contains the owner’s name. Additionally, the data indicates who the lienholder is currently and/or who the lienholder is to be.
Retention Period Retention Justification Media Code Method of Disposal
Records are to be retained seven (7) years from the date of entry and then deleted. Data is considered “evidentiary” and used by Clerks of Courts to determine whether or not a title should be issued. The retention period is governed by Ohio Revised Code 4505.08. Electronic Delete

Approvals

Status Name Title Date
Approved Mark Contosta Records Officer 5/25/2018 4:53:00 PM
Approved Bunnie Jones Record Administrator 6/20/2018 11:23:00 AM
Approved Fred Previts State Archivist 6/21/2018 12:35:00 PM
Approved Martin Meeks State Auditor 6/21/2018 2:52:00 PM

Notes

Date Reason User

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