Agency Schedule Detail

Authorization Number : 760-1510

Agency Series No. : REGS13-02

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : May contain personal information that is considered confidential under section 149.43 of the Revised Code and rule 4501-55-05 of the Administrative Code.

Division : DHSOBMV

Vital Description :

Section : DHSOBMVREGS

Record Title : Vehicle Registration Cancellation

Revision : 2

Record Description : This record series contains all documentation related to a customer''s request to cancel his or her vehicle registration including: BMV Form 4311 (Customer Request to Cancel Registration), BMV Form 4870 (Plate Cancellation Complete/Court Reject Notification), and any additional correspondence used to process the cancellation.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until imaged and validated in the Custom Processing Imaging Client (CPIC) system, then destroy after thirty (30) days from validation.	Retention is established pursuant to section 4501.021 of the Revised Code.	Paper	Shred
Retain in BMV''s Custom Processing Imaging Client (CPIC) system for three years following date of cancellation or rejection.	Retention is established pursuant to section 4501.021 of the Revised Code. Retain for three years following date of cancellation or rejection.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Mark Contosta	Records Officer	10/13/2016 9:50:00 AM
Approved	Bunnie Jones	Record Administrator	10/31/2016 4:55:00 PM
Approved	Fred Previts	State Archivist	11/2/2016 10:37:00 AM
Approved	Martin Meeks	State Auditor	11/3/2016 3:16:00 PM

Notes

Date	Reason	User