Retention Period | Retention Justification | Media Code | Method of Disposal |
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Retain permanently.Referred to in future and ongoing investigations. There is no specific ORC section requiring this retention, however these are OSHP case files which continue to be useful for public records requests, background investigations, historical purposes, and general documentation of criminal activity/statistics. The OSHP often receive requests for old reports from the public, attorneys, universities, other governmental and non-profit agencies, and from our own investigators and Statistical Analysis Unit. | Referred to in future and ongoing investigations. | Microform | Permanent |
Retain on hard copy until scanned and indexed into the document storage system. Once the hard copy has been scanned and indexed the hardcopy can be destroyed. Investigation reports that involve capital crimes or are unique in nature shall also be retained in hard copy form permanently | Referred to in future and ongoing investigations and used for permanent indexing and statistical purposes. | Paper | Shred |
Retain permanently. Cases on microfilm must be scanned and indexed into the document storage system before microfilm is destroyed.Referred to in future and ongoing investigations. There is no specific ORC section requiring this retention, however these are OSHP case files which continue to be useful for public records requests, background investigations, historical purposes, and general documentation of criminal activity/statistics. The OSHP often receive requests for old reports from the public, attorneys, universities, other governmental and non-profit agencies, and from our own investigators and Statistical Analysis Unit. | Referred to in the future and ongoing investigations and used for permanent indexing and statistical purposes. | Electronic | Permanent |
Status | Name | Title | Date |
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Approved | Bunnie Jones | Record Administrator | 9/16/2016 1:59:00 PM |
Approved | Fred Previts | State Archivist | 9/20/2016 9:42:00 AM |
Approved | Martin Meeks | State Auditor | 9/22/2016 3:17:00 PM |
Date | Reason | User |
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