Agency Schedule Detail

Authorization Number : 760-0399

Agency Series No. : 1039

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSOSHP

Vital Description :

Section :

Record Title : Property Control and Lab Forms

Revision : 3

Record Description : To provide a record of evidence and recovered property collected, including its chain of custody, and to provide a method for requesting laboratory examination of the property (OHP 0161/HP-28, Property Control Form). To provide a means to review each lab case for technical accuracy (OHP 0079, Technical Review Checklist). To provide a means to record testing of controlled substances by lab personnel (OHP 0084, Controlled Substance Worksheet).

Retention Period	Retention Justification	Media Code	Method of Disposal
HP-28s that are part of other reports such as OH-1s and case investigations assume the retention period of those reports. HP-28s that are part of a death investigation are retained permanently. Copies of all referenced reports are retained by the laboratory for nine (9) years plus current, then destroyed.	The retention period is required to cover lab accreditation cycles as well as preservation for potential criminal or civil litigation.	Electronic	Delete
HP-28s that are part of other reports such as OH-1s and case investigations assume the retention period of those reports. HP-28s that are part of a death investigation are retained permanently. Copies of all referenced reports are retained by the laboratory for nine (9) years plus current, then destroyed.	The retention period is required to cover lab accreditation cycles as well as preservation for potential criminal or civil litigation.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Mark Contosta	Records Officer	8/1/2016 10:49:00 AM
Approved	Bunnie Jones	Record Administrator	8/5/2016 11:57:00 AM
Approved	Fred Previts	State Archivist	8/10/2016 11:12:00 AM
Approved	Martin Meeks	State Auditor	8/11/2016 8:56:00 AM

Notes

Date	Reason	User