Revision : 1
Record Description : The records retained in this series include all Contracts, Leases, and Major Acquisitions Unit records pertaining to the procurement of goods, services, supplies, equipment and real estate rentals for the Ohio Department of Public Safety and include: 1) A copy of the procurement request, request to purchase, or memoranda; 2) A copy of the signed contract or lease; 3) Copies of all bids, proposals, or quotes (unless maintained by DAS); 4) Release and permit authorization (if needed); 5) Controlling Board authorization (if needed); 6) Vendor complaint documentation (if applicable); 7) Facility Access approval forms; 8) Database summary sheet (if applicable); 9) Authorization to Purchase (if needed); 10) Review and Approval forms; 11) Signed Coordinating Action forms (if applicable); 12) The ITB, RFP, or RFQ solicitation document (if applicable); 13) A copy of the issued purchase order (if applicable); and 14) Other related documentation, correspondence, and support information.