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Agency Schedule Detail

Authorization Number :  760-1504
Agency Series No. :  4003
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :   
Division :  DHSOBMV
Vital Description : 
Section :  DHSOBMVTSUP
Record Title :  Certificates of Title Records in the Automated Title Processing System (ATPS)
Revision :  1
Record Description :  Each certificate of title record contains data entered by the Clerk of Courts when issuing a title. This includes owner information (name, address, SSN/FEIN), previous owner information (name, address, SSN/FEIN), transfer on death beneficiary information (name, SSN/FEIN), vehicle or watercraft description (year, make, body type, model, vehicle identification number, watercraft identification number, length, horsepower), odometer reading, brand information, purchase price, trade-in credit, sales tax, user name of the issuing deputy clerk of courts, county of issuance, county of residence, title number, document control number, date of issuance, purchase date, lien information (name, address of lienholder and date of lien filing), date of birth if owner or beneficiary is a minor, evidence type surrendered when applying for title, previous title number, title status and inactivation reason, title status date, tax exemption code, title comments.
Retention Period Retention Justification Media Code Method of Disposal
N/A N/A Paper Shred
Current, active titles, plus 10 years from date of inactivation for motor vehicles, special vehicles and watercraft; and current, active titles, plus 30 years from date of activation for manufactured and mobile homes. These records are retained in the Automated Title Processing System (ATPS). The retention periods for these records are statutorily prescribed in Revised Code sections 4505.08 - vehicles, manufactured and mobile homes; 4519.58 - special vehicles, 1548.09 - watercraft. Electronic Delete

Approvals

Status Name Title Date
Approved Sarah Stedtefeld Records Coordinator 10/19/2015 2:36:00 PM
Approved Mark Contosta Records Officer 10/22/2015 11:11:00 AM
Approved Bunnie Jones Record Administrator 11/10/2015 2:34:00 PM
Approved Martin Meeks State Auditor 11/12/2015 2:34:00 PM
Approved Fred Previts State Archivist 11/18/2015 3:43:00 PM

Notes

Date Reason User

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