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Agency Schedule Detail

Authorization Number :  11001639
Agency Series No. :  SEC-7
Status :  Active
Agency Web Link : 
Agency :  DAS
Confidential Description : 
Division :  DAS0200
Vital Description : 
Section :  DAS02000211
Record Title :  Visitor Database to DAS Controlled Buildings
Revision :  3
Record Description :  Electronic files containing dates and times when visitors enter select points of DAS owned or leased buildings, restricted floors and/or offices controlled by building access security system. Such files may contain visitor’s name and picture as retrieved from government-issued identification. Such files may also contain security risk information, some of which may be of long-term concern.
Retention Period Retention Justification Media Code Method of Disposal
Visitor Information Retain in system for 30 days, then erase. Visitor Security Risk information Retain in system for 3 years then review and purge or retain for an additional 3 years Electronic Erase

Approvals

Status Name Title Date
Approved David Day Records Coordinator 12/9/2025 10:32:15 AM
Approved Denise DePalma Records Officer 12/10/2025 11:34:14 AM
Approved Terri Dittmar Record Administrator 12/11/2025 7:43:30 AM
Approved Fred Previts State Archivist 12/11/2025 11:23:48 AM
Approved Martin Meeks State Auditor 12/16/2025 11:17:25 AM

Notes

Date Reason User

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© 2026 - RIMS, State of Ohio