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Agency Schedule Detail

Authorization Number :  760-1540
Agency Series No. :  1288
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :  May contain personal information that is considered confidential and subject to redaction under section 149.43 of the Revised Code and rule OAC 4501-55-05 of the Administrative Code.
Division :  DHSOSHP
Vital Description : 
Section :  DHSOSHPPRHQ
Record Title :  Ohio State Highway Patrol (OSHP) Auxiliary Unit Member Files
Revision :  2
Record Description :  This record series contains auxiliary member records of service with OSHP and includes: applications/resumes and supporting documentation; liability release waivers; member commissions and auxiliary general orders; merit and service awards, commendations, and letters of recognition; documentation of any violations of Auxiliary General Orders or Division policy; physical fitness evaluations; record of issued uniforms and equipment and other miscellaneous documents, e.g. emergency contact information. Note: The following auxiliary member records are retained separately: Pre-service backgrounds in accordance with SAN 760-0788; pre-service polygraphs are retained in accordance with 760-0773; weapon familiarization in accordance with SAN 760-1480; and training records in accordance with SAN 760-1538.
Retention Period Retention Justification Media Code Method of Disposal
Retain for entire period of service plus two (2) years. Records used and referenced during entire term of service as an Auxiliary. Retain for two (2) years after period of service for possible civilian litigation. Electronic Delete
Retain for entire period of service plus two (2) years. Records used and referenced during entire term of service as an Auxiliary. Retain for two (2) years after period of service for possible civilian litigation. Paper Shred

Approvals

Status Name Title Date
Approved Randall Hawk Records Officer 10/16/2024 11:38:08 AM
Approved Terri Dittmar Record Administrator 10/18/2024 8:32:53 AM
Approved Fred Previts State Archivist 10/18/2024 2:16:25 PM
Approved Martin Meeks State Auditor 10/21/2024 9:30:35 AM

Notes

Date Reason User

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