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Agency Schedule Detail

Authorization Number :  770-1699
Agency Series No. :  PERS-12
Status :  Active
Agency Web Link : 
Agency :  DOT
Confidential Description :  This record series contains employees’ social security numbers, home address, telephone number and other confidential information.
Division :  DOT0017
Vital Description : 
Section :  DOT00170221
Record Title :  Employee Personnel File (Disability Retirement Personnel File)
Revision :  1
Record Description :  : When an Ohio Department of Transportation employee receives approval for Disability Retirement a Disability Retirement Personnel Action is added to their original Personnel History File. Once this occurs, the original Personnel History File becomes the Disability Retirement Personnel File. This record series includes all pertinent information pertaining to the employment history for all employees (including college interns) that have received Disability Retirement from the Ohio Department of Transportation. This records series may contain but is not limited to the following documents: Disability Retirement Personnel Action, Other Personnel Actions, Discipline Documentation, Employment Forms, Applications, Certifications, and Performance Evaluations. This file is compiled and maintained by the Central Office and District Personnel Sections.
Retention Period Retention Justification Media Code Method of Disposal
: Upon disability retirement of the employee, the employee’s Disability Retirement Personnel File is transferred to the inactive file area. It will then be held, in the inactive area, for a period of five (5) years. After this five (5) year period the file will be sent for proper disposal (i.e. shredding). This file must be retained for possible litigations and research on employment history. Paper Shred

Approvals

Status Name Title Date
Approved Melinda Bollinger Records Coordinator 3/27/2014 9:48:00 AM
Approved Dwight Neely Records Officer 4/1/2014 8:00:00 AM
Approved Bunnie Jones Record Administrator 4/14/2014 4:28:00 PM
Approved Martin Meeks State Auditor 4/15/2014 8:53:00 AM
Approved Fred Previts State Archivist 4/18/2014 12:32:00 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio