Agency Schedule Detail

Authorization Number : 760-0831

Agency Series No. : 1139

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : May contain personal information that is considered confidential and subject to redaction under section 149.43 of the Revised Code and rule 4501-55-05 of the Administrative Code.

Division : DHSOSHP

Vital Description :

Section :

Record Title : Promotional Exams and Assessments

Revision : 4

Record Description : This series contains records related to exam and assessment development, preparation, and results for OSHP and OIU sworn employees. Records include candidate readiness interviews, commander evaluations, completed work exercises, test scores and evaluations, assessor recommendations for follow-up action, credit requests, CEC final reports, and supporting documentation, e.g. sign-in sheets, non-disclosure agreements, and correspondence.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain seven years following date of evaluation/ assessment in OSHP Office of Personnel Assessment Center files. These records may be digitized or transferred to the DPS Record Center during retention.	Retain for possible civil litigation purposes per R.C. 2305.07.	Paper	Shred
Retain seven (7) years following date of evaluation / assessment in OSHP Office of Personnel Assessment Center files	Retain for possible civil litigation purposes per R.C. 2305.07.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Randall Hawk	Records Officer	10/16/2024 11:51:08 AM
Approved	Terri Dittmar	Record Administrator	10/18/2024 8:33:12 AM
Approved	Fred Previts	State Archivist	10/18/2024 2:17:07 PM
Approved	Martin Meeks	State Auditor	10/21/2024 9:36:35 AM

Notes

Date	Reason	User