| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain 10 years then destroy when no longer of administrative or legal value to the department. | Agency legal counsel recommends a 10 year retention period because records can be involved in lengthy litigation and closed cases often serve as resource material for current cases. Also, the Federal Equal Employment Opportunity Commission has no time limit for disposition of complaints received thereby necessitating the retention of this agency files until cse is settled at the Federal level. | Electronic | Erase |
| Retain 60 days after hardcopy is prepped, scanned (imaged), indexed and quality control is complete then destroyed. | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Shelia Robinson | Records Officer | 1/29/2024 4:43:43 PM |
| Approved | Terri Dittmar | Record Administrator | 1/31/2024 10:22:55 AM |
| Approved | Fred Previts | State Archivist | 1/31/2024 2:14:00 PM |
| Approved | Martin Meeks | State Auditor | 2/2/2024 7:46:58 AM |
| Date | Reason | User |
|---|