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Agency Schedule Detail

Authorization Number :  795-0877
Agency Series No. :  CS-SDUR05
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :  See ORC 149.43(v), ORC 3125.50, & 45 CFR 303.21
Division :  JFS00CS
Vital Description : 
Section :  JFS00CS
Record Title :  Payment Analysis Files
Revision :  1
Record Description :  Records document transactions in the Support Enforcement Tracking System (SETS) that cause the release of monies affecting funds on child support cases. CMR (Canceled Unclaimed Funds or CUF/Manual Checks/Recoupments) either initiates or approves county requests for financial corrections or manual checks. Requests can be rejected because of invalid data or lack of funding in the master account. Transactions may reconcile and correct payments made in error or initiate replacement checks for checks that have been voided or payment has been stopped for certain reasons. Files which are stored in databases may contain, but are not limited to, financial corrections, payment corrections, manual check requests, and comments. Other supporting records include Adjudicated Arrears Initiative (AAI), related correspondence, workflows, manuals and special projects. Requests are tracked within the CMR Access Database.
Retention Period Retention Justification Media Code Method of Disposal
Retain in the office 7 years or until no longer administrative or Fiscal value then destroy. See 45 CFR 92.42 Paper Shred
Retain in the office 7 years or until no longer administrative or Fiscal value then destroy. See 45 CFR 92.42 Electronic Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 6/13/2024 1:00:20 PM
Approved Terri Dittmar Record Administrator 6/14/2024 8:38:57 AM
Approved Martin Meeks State Auditor 6/17/2024 12:52:46 PM
Approved Fred Previts State Archivist 6/18/2024 5:04:02 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio