Agency Schedule Detail

Authorization Number : 795-0765

Agency Series No. : CS-SETS04

Status : Active

Agency Web Link :

Agency : JFS

Confidential Description :

Division : JFS00CS

Vital Description :

Section : JFS00CS

Record Title : Statewide Enforcement Tracking System(SETS) Public Assistance Refunds

Revision : 2

Record Description : Records documenting Public Assistance payments that were sent to the State in error. The SETS/PA Refund process was created to reimburse clients for the overpayment of child support collections sent to ODJFS.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 2 years and 5 years in Records Center then destroy provided state and federal audits are completed and released, and all discrepancies are resolved.	Records document the financial impact on child support customers as well as the State and are needed for proof of overpayment in state hearings.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Shelia Robinson	Records Officer	6/13/2024 11:49:48 AM
Approved	Terri Dittmar	Record Administrator	6/13/2024 12:08:26 PM
Approved	Fred Previts	State Archivist	6/13/2024 4:30:29 PM
Approved	Martin Meeks	State Auditor	6/14/2024 10:50:27 AM

Notes

Date	Reason	User