Agency Schedule Detail

Authorization Number : 795-0764

Agency Series No. : CS-ADMIN13

Status : Active

Agency Web Link :

Agency : JFS

Confidential Description :

Division : JFS00CS

Vital Description :

Section : JFS00CS

Record Title : Budget Materials

Revision : 2

Record Description : Records contain budget documents related to annual expenditures for personnel and benefits, equipment, services (includes personal contracts, training, and temporary staffing), and maintenance (includes, supplies, travel, telecommunication costs). Records detailing budget narratives, expenditure justification, and cost breakdowns showing how appropriations are allocated. Files include executive budget proposals; internal budget plans and projections; bid proposals; copies of purchase orders and invoices; reports and supportive documentation.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 2 years after the end of the biennium and in records center 3 years, then destroy provided audits are completed, reports are released and all discrepancies are resolved, then destroy.	Back-up files and past budget in- formation retained with budget papers are used to prepare future budget proposals.	Paper	Shred
in office until superseded, obsolete or replaced, then destroy.	Back-up files and past budget in- formation retained with budget papers are used to prepare future budget proposals.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Shelia Robinson	Records Officer	6/13/2024 11:47:22 AM
Approved	Terri Dittmar	Record Administrator	6/13/2024 12:08:11 PM
Approved	Fred Previts	State Archivist	6/13/2024 4:31:58 PM
Approved	Martin Meeks	State Auditor	6/14/2024 10:45:32 AM

Notes

Date	Reason	User