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Agency Schedule Detail

Authorization Number :  795-0206
Agency Series No. :  UC-PSF-006
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :  Contains claimant's personal information. 
Division :  JFSOOUC
Vital Description : 
Section :  JFSOOUC
Record Title :  Unemployment Compensation Benefits Payment Warrant Register
Revision :  3
Record Description :  This file is a daily detailed listing (generated by MIS) of warrants cut on the previous day for payment of UC benefits. Information includes, but is not limited to, claimant’s name, social security number, fund monies taken from, amount of warrant, warrant number, date warrant issued and listing of canceled warrants. Treasurer of State images the warrants and the hard copy checks are sent to the records center to be retained for 90 days. A listing of these warrants, including the claimant’s name, SS#, warrant# and amount is also available on- line at their web-site via the Internet.
Retention Period Retention Justification Media Code Method of Disposal
Retain warrant registers in office 4 years then destroy provided audited by Auditor of State, audit report released and all discrepancies are resolved. Destroy canceled/cleared warrant 90 days after received back from State Treasurer of Ohio. Paper Shred
Retain 5 years, series no longer filmed. No value at Conversion Microform Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 1/28/2013 3:21:00 PM
Approved Bunnie Jones Record Administrator 2/13/2013 8:42:00 AM
Approved Fred Previts State Archivist 2/13/2013 3:37:00 PM
Approved Martin Meeks State Auditor 2/15/2013 8:20:00 AM

Notes

Date Reason User

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