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Agency Schedule Detail

Authorization Number :  795-0677
Agency Series No. :  UC-PSF-011
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :  Contains employer information. 
Division :  JFSOOUC
Vital Description : 
Section :  JFSOOUC
Record Title :  Lockbox Copies of Reimbursements
Revision :  2
Record Description :  Reimbursements (e.g., checks, money orders, etc.) received from customers for benefit overpayments are delivered to ODJFS’ Lockbox #836 at National City Bank on a daily basis. On the following workday, the copies of the money items are picked up at the bank and delivered to Benefit Payments Finance for balancing. Subsequently, a report is sent to Treasurer of State stating the amount that has been deposited. The information is then entered into the Benefits System crediting claimants for monies paid.
Retention Period Retention Justification Media Code Method of Disposal
Retain until reimbursements are received and receipts are balanced daily against fund accounts, then destroy. Paper Shred
Retain in office until audited by Auditor of State, audit report is released and all discrepancies are resolved, then destroy. Electronic Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 1/28/2013 3:04:00 PM
Approved Bunnie Jones Record Administrator 2/13/2013 8:41:00 AM
Approved Martin Meeks State Auditor 2/13/2013 11:22:00 AM
Approved Fred Previts State Archivist 2/13/2013 3:36:00 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio