Agency Schedule Detail

Authorization Number : 950-0861

Agency Series No. : 05-02-00

Status : Active

Agency Web Link :

Agency : LOT

Confidential Description : may contain proprietary and/or confidential information

Division : LOTFINA

Vital Description :

Section : LOTFINACLMS

Record Title : One Time Prize Payments with Voucher File

Revision : 5

Record Description : File contains all prize payments paid through state warrant processing, which includes claim form, original bet ticket, cash/pay ticket, and other supporting documentation (legal documents, security reports, ticket recovery results reports, inter-office communications, etc.) The file also contains a pre-voucher summary and voucher report from Claims Information System (CIS), a VSU summary and VSU documents.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain digital copy for seven (7) years from payment date, then destroy.	must retain based on IRS code	Electronic	Delete
Retain hard copy in the operating area until the Auditor of State issues final audit report. Scan hard copy, then shred.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Margaret Tomaro	Records Officer	10/10/2024 10:43:14 AM
Approved	Terri Dittmar	Record Administrator	10/11/2024 7:52:02 AM
Approved	Martin Meeks	State Auditor	10/15/2024 10:46:36 AM
Approved	Martin Meeks	State Auditor	10/15/2024 10:50:13 AM

Notes

Date	Reason	User