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Agency Schedule Detail

Authorization Number :  795-0048
Agency Series No. :  LAS-PURCH
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :   
Division :  JFSOLAS
Vital Description : 
Section :  JFSOLAS
Record Title :  Purchasing Records
Revision :  4
Record Description :  Alphabetical files by vendor of agency purchase orders to include requisitions and supporting documentation to these request, e.g. bids, signature approvals, pricing and copies of invoices. Requisitions and purchase orders authorizing the purchase of goods and services for direct purchases, contracts and other agreements.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office for 1 year, until audited by the Auditor of State and audited report is released and discrepancies are resolved, then destroy. 2 CFR 200.334 Paper Shred
Retain in office for 3 year, until audited by the Auditor of State and audited report is released and discrepancies are resolved, then destroy . 2 CFR 200.334 Electronic Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 2/5/2024 11:00:12 AM
Approved Terri Dittmar Record Administrator 2/9/2024 9:35:59 AM
Approved Martin Meeks State Auditor 2/9/2024 1:13:14 PM
Approved Fred Previts State Archivist 2/9/2024 1:52:34 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio