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Agency Schedule Detail

Authorization Number :  10700117
Agency Series No. :  audit-35
Status :  Active
Agency Web Link : 
Agency :  AUD
Confidential Description :   
Division :  AUDADMN
Vital Description : 
Section :  AUDADMN0023
Record Title :  Independant Public Accountant (IPA) Bid Packet
Revision :  3
Record Description :  Documents associated with the outsourcing of audits. Records may include, but are not limited to: the Request for Proposal (RFP) tracking sheet; the RFP document; pre-bid attendance sheet; technical and cost proposals submitted by the winning IPA firm; bid scoring sheets; Quality Assurance reports; documents related to the selection of the winning IPA firm; Memorandum of Agreement; documents related to any contract modifications; correspondence related to the IPA bidding process (letter of intent, client recommendation letter, award letter, related e-mails and any other related correspondence).
Retention Period Retention Justification Media Code Method of Disposal
Retain while needed, then destroy after an electronic version has been created and image is verified for accuracy and completeness Paper Shred
6 years from the date the contract is completed A 6 year statute of limitations under ORC 2305.07 is applicable to recovery actions brought under ORC 117.28 Electronic Delete

Approvals

Status Name Title Date
Approved Martin Meeks Records Officer 1/28/2026 10:39:25 AM
Approved Terri Dittmar Record Administrator 1/29/2026 11:37:39 AM
Approved Fred Previts State Archivist 1/29/2026 5:09:08 PM
Approved Martin Meeks State Auditor 1/30/2026 8:49:33 AM

Notes

Date Reason User

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