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Agency Schedule Detail

Authorization Number :  770-2250
Agency Series No. :  IT - 700
Status :  Active
Agency Web Link : 
Agency :  DOT
Confidential Description :   
Division :  DOT0028
Vital Description : 
Section :  DOT0028
Record Title :  Copies of Purchase Requisitions, Orders, and Billing Records for Data Processing Services
Revision :  1
Record Description :  This record series supersedes General Schedule # IT-AD-05 Authorization # 770-1801 dated 8/17/05. Copies of records created to initiate the purchasing process, authorize and provide funds for, or satisfy claims and expedite payments for private service providers inculding copies of purchase orders, invoice requests, receipts, agency vouchers, service reports, and other supporting documentation.
Retention Period Retention Justification Media Code Method of Disposal
Retain until yearly IT State Audit is complete, audit report is released and all discrepancies are resolved, then destroy. Electronic Delete
Retain until yearly IT State Audit is complete, audit report is released and all discrepancies are resolved, then destroy. Paper Recycle

Approvals

Status Name Title Date
Approved Dwight Neely Records Officer 3/26/2012 1:26:00 PM
Approved Michael Hardenbrook Record Administrator 4/11/2012 8:46:00 AM
Approved Martin Meeks State Auditor 4/11/2012 12:44:00 PM
Approved Fred Previts State Archivist 4/18/2012 9:40:00 AM

Notes

Date Reason User

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