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Agency Schedule Detail

Authorization Number :  760-1454
Agency Series No. :  BB-02
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :  Records may contain bank account and routing numbers, customer information (Social Security Numbers, Date of Birth, etc.)
Division :  DHSADM1
Vital Description : 
Section :  DHSADM1B032
Record Title :  Audit Documents
Revision :  0
Record Description :  Includes audit and reconciliation documents (bank statements, correspondence, Form 20s, sales and deposit correction information, notes, etc.) related to both internal and external (deputy registrar, remittance processing, IRP, OPlates, Regional Service Centers, and Customer Service Centers) audit duties. Includes evidence of reconciliation of daily controls, revenue distribution, misc. fund balancing, etc. Also includes various application-based audit documents including voided applications, reversed applications and other application-based audit materials.
Retention Period Retention Justification Media Code Method of Disposal
Retain for for 3 years from end of fiscal period provided audit by Auditor of State is complete and audit report is released. Effective July 2006, these records are no longer being microfilmed. Eventually all microfilmed records will be destroyed. Electronic Delete
Retain for 3 years from end of fiscal period provided audit by Auditor of State is complete and audit report is released. Contents include bank deposit information, correspondence, bank statement documents, reports, application copies, etc. that were received and/or used during the audit of applications, sales and deposits. Paper Shred
Retain for 3 years from end of fiscal period provided audit by Auditor of State is complete and audit report is released. Microform Shred

Approvals

Status Name Title Date
Approved Barrya Coleman Records Coordinator 6/7/2011 2:17:00 PM
Approved Kevin Palmore Records Officer 6/8/2011 9:03:00 AM
Approved Michael Hardenbrook Record Administrator 6/14/2011 1:21:00 PM
Approved Martin Meeks State Auditor 6/15/2011 8:49:00 AM
Approved Fred Previts State Archivist 6/20/2011 9:37:00 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio