Agency Schedule Detail

Authorization Number : 725-0454

Agency Series No. : 727-009

Status : Active

Agency Web Link :

Agency : DNR

Confidential Description :

Division : DNR0727

Vital Description :

Section : DNR0727

Record Title : Timber Sale Contracts

Revision : 3

Record Description : These records include the bid prospectus; timber bids/bid opening results; communication letters between state and contractor; revenue receipts from all payments towards contract; cutting and logging inspection sheets; maps marking harvest area; the signed timber sale agreement; letter of credit and release of letter of credit; final letter to officially close the contract.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain permanently.		Electronic	Permanent
Retain permanently. If scanned and saved in an electronic format, paper copy can be destroyed at that time.	These records need to be retained permanently for research purposes due to their informational and statistical values to the Division of Forestry. While the contracts do contain data that provides key information on the harvesting of each parcel, the harvest data is used by foresters in making land management decisions. While ODNR is not obligated to provide data, the Division does wish to make the records available.	Paper	Permanent

Approvals

Status	Name	Title	Date
Approved	Nicole Koppitch	Records Coordinator	12/28/2020 2:30:39 PM
Approved	Keith McClaskey	Records Viewer	12/3/2021 1:59:05 PM
Approved	Terri Dittmar	Records Officer	12/7/2021 7:49:31 AM
Approved	Fred Previts	State Archivist	12/7/2021 11:41:15 AM
Approved	Martin Meeks	State Auditor	12/9/2021 3:15:36 PM

Notes

Date	Reason	User