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Agency Schedule Detail

Authorization Number :  760-1436
Agency Series No. :  HRM-13
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description : 
Division :  DHSADM1
Vital Description : 
Section :  DHSADM1BO21
Record Title :  Position Description
Revision :  0
Record Description :  This form (ADM4107) is completed by division and submitted to HRM for upgrading a current position, creating a new position, or updating the position description. The form contains agency number, division, unit/office, position control number, title of position, title of immediate supervisor, class number, class title, county of employment, job duties required for that position, and the minimum acceptable requirements. Through decntralization, the agency now approves the new and updated forms. The original is kept in a separate file. A copy of the form is forwarded to DAS for their records.
Retention Period Retention Justification Media Code Method of Disposal
Retain current and superceded position description for twenty (20) years after the duties described are no longer performed. Retention period extended from 5 to 20 years in order to obtain a historical record of the position descriptions and for reference purposes. Paper Shred

Approvals

Status Name Title Date
Approved Barrya Coleman Records Coordinator 3/9/2011 2:46:00 PM
Approved Kevin Palmore Records Officer 3/10/2011 8:42:00 AM
Approved Michael Hardenbrook Record Administrator 3/17/2011 3:20:00 PM
Approved Martin Meeks State Auditor 3/21/2011 11:13:00 AM
Approved Fred Previts State Archivist 3/22/2011 4:31:00 PM

Notes

Date Reason User

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