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Agency Schedule Detail

Authorization Number :  760-1002
Agency Series No. :  B062-30
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :   
Division :  DHSOBMV
Vital Description : 
Section :  DHSOBMVB062
Record Title :  CDL - CANCELLATION/CLEARANCE CASES
Revision :  2
Record Description :  In accordance with section 4506.13 Division B of the Ohio Revised Code, if an individual (a first time commercial driver or a new resident) applies for an Ohio commercial driver license at a Highway Patrol Examination Station or a Deputy Registrar, a computer check is made through the National Driver Register and through the Commercial Driver License Information System, for verification of the applicant''''s driving record. If records indicate that the person is under suspension either in Ohio or another state, the Examination Station or the Deputy Registrar will forward to the Driver License Special Case CDL/OSP Section, either the Application For Temporary Instruction Permit. The applicant will have sixty (60) days to comply with the necessary requirements. The Bureau would need a clearance letter from the other state''''s Bureau of Motor Vehicles showing that the suspension was terminated and the driving privileges reinsated in that state or the Commercial Driver License Information System must be cleared.
Retention Period Retention Justification Media Code Method of Disposal
Paper records are scanned and then destroyed. NOTE: A new law went into effect starting January, 1990 under House Bill 381 which governs the issuance of a commercial driver''''s license to any person driving a vehicle weighting over 26,001 pounds. Paper Shred
All Commercial Driver License cancellations and clearances are maintained on the Optic Image System, effective December 2001. Electronic records are maintained for 55 years. Electronic records are maintained for a period of 55 years per the Commercial Motor Vehicle Safety Act of 1986. Electronic Delete

Approvals

Status Name Title Date
Approved Barrya Coleman Records Coordinator 11/18/2009 11:16:00 AM
Approved Gary Hively Records Officer 11/25/2009 8:40:00 AM
Approved Michael Hardenbrook Record Administrator 12/9/2009 10:04:00 AM
Approved Martin Meeks State Auditor 12/10/2009 9:13:00 AM
Approved Fred Previts State Archivist 1/11/2010 12:27:00 PM

Notes

Date Reason User

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