Agency Schedule Detail

Authorization Number : 760-0313

Agency Series No. : B063-34

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSOBMV

Vital Description : DUI conviction information must be maintained for use by law enforcement agencies.

Section : DHSOBMVB063

Record Title : DUI ALCOHOL OR CONTROLLED SUBSTANCE CONVICTION CASES

Revision : 2

Record Description : Under section 4507.08 of the Ohio Revised Code and Administrative Code, Chapter 4501, Sections 4501:1-1-16 and 4501:1-1-17, state that any person who is convicted three (3) or more times within the immediately preceding three (3) year period of any combination of driving under the influence of intoxicating liquor or a controlled substance (D.U.I.) shall have his/her driving privileges suspended. At that time, a case is established. Each case contains copies of Notification of Suspension form, BMV 2331, Reinstatement Form, BMV 2326, and correspondence. The offenders driving priviledges are suspended until such time the Bureau receives the required clearance. The cases are microfilmed or imaged numerically by an assigned case number.

Retention Period	Retention Justification	Media Code	Method of Disposal
Effective November 19, 1984, all cases generated before or after this date, will be on microfilm-microfiches. The original documents are retained until microfilmed; and the processed film verified or until scanned into the Optic Image System. The hard copies are then destroyed.		Paper	Shred
The microfilm will not be duplicated due to continual updating of records. Microfilm - microfiche is retained for 50 years or three (3) years after the driving priviledges have been reinstated with no further convictions, whichever is greater. The record is then destroyed.	HB 163 determines the need for the courts to have the records for at least 50 years.	Microform	Shred
All Cases are now stored on the Optic Image System and retained for 50 years or three (3) years after the driving priviledges have been reinstated with no further convictions, whichever is greater. The record is then destroyed.	HB 163 determines the need for the courts to have the records for at least 50 years.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Barrya Coleman	Records Coordinator	10/7/2009 8:32:00 AM
Approved	Gary Hively	Records Officer	10/7/2009 11:30:00 AM
Approved	Michael Hardenbrook	Record Administrator	12/4/2009 9:07:00 AM
Approved	Martin Meeks	State Auditor	12/7/2009 1:29:00 PM
Approved	Fred Previts	State Archivist	1/11/2010 12:42:00 PM

Notes

Date	Reason	User