| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| WHITE - Original - Filed with the Court. BLUE- Duplicate copy to the Defendant. BUFF - Triplicate copy retained for five (5) years plus current, then destroyed. | These records contain court charging documentation that will vary in adjudication of misdemeanor offenses and subsequent civil actions which can extend the record retention timeframe from two or more years. As a result, the OSHP will require this information be retained for at least five (5) or more years to provide insight into marijuana citations and be able to statistically analyze the activity and enforcement of Ohio’s marijuana laws. | Paper | Shred |
| Store in OTIS for five years plus current, then deleted. | These records contain court charging documentation that will vary in adjudication of misdemeanor offenses and subsequent civil actions which can extend the record retention timeframe from two or more years. As a result, the OSHP will require this information be retained for at least five (5) or more years to provide insight into marijuana citations and be able to statistically analyze the activity and enforcement of Ohio’s marijuana laws. | Electronic | Delete |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Mark Contosta | Records Officer | 1/18/2023 10:55:20 AM |
| Approved | Terri Dittmar | Record Administrator | 1/20/2023 10:31:46 AM |
| Approved | Martin Meeks | State Auditor | 1/23/2023 10:31:32 AM |
| Approved | Fred Previts | State Archivist | 1/23/2023 5:17:41 PM |
| Date | Reason | User |
|---|