Agency Schedule Detail

Authorization Number : 18450446

Agency Series No. : IC-FIS-03

Status : Active

Agency Web Link :

Agency : OIC

Confidential Description :

Division : OIC0006

Vital Description :

Section : OIC00060006

Record Title : Electronic Data Interface (EDI) Payments

Revision : 1

Record Description : Printout of Central Accounting System screen detailing an electronic payment to a vendor for a purchase or service. May include invoice and receiving.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until auduted by Auditor and audit report is released and all discrepancies are resolved, then destroy	Audit is performed every 2 years.	Paper	Shred
Fiscal Department scans all the vouchers, payments, etc. under OAKS. Retain 10 years.	Long term data analysis and cost comparatives.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Kevin Palicki	Records Officer	2/10/2009 2:09:00 PM
Approved	Michael Hardenbrook	Record Administrator	2/20/2009 10:17:00 AM
Approved	Fred Previts	State Archivist	2/23/2009 2:00:00 PM
Approved	Martin Meeks	State Auditor	2/24/2009 10:38:00 AM

Notes

Date	Reason	User