Agency Schedule Detail

Authorization Number : 800-0159

Agency Series No. : 64-24

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMREL1

Vital Description :

Section : COMREL1REAL

Record Title : Case Hearing Files of Disciplinary Actio

Revision : 3

Record Description : File include charge letter, hearing officer report commission findings and order, transcripts, appeal documents, court certification and court decisions. Case hearing files of disciplinary actions initiated against real estate licensees pursuant 4735 and 119.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain master microfilm in off site storage for 20 years, then destroy. Retain diazo copy in operating area for 20 years, then destroy	These cases are referenced by the Division of Real Estate to determine legal precedence and to assure consistent administration of the Real Estate Law	Microform	Shred
After the case is considered to be closed, retain hard copy records for 3 years, then microfilm. After microfilm has been checked for quality and completeness, then destroy hard copy	These cases are referenced by the Division of Real Estate to determine legal precedence and to assure consistent administration of the Real Estate Law	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Vickie Smith	Records Officer	11/5/2008 10:56:00 AM
Approved	Michael Hardenbrook	Record Administrator	11/6/2008 11:22:00 AM
Approved	Fred Previts	State Archivist	11/7/2008 9:25:00 AM
Approved	Martin Meeks	State Auditor	11/10/2008 1:18:00 PM

Notes

Date	Reason	User