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Agency Schedule Detail

Authorization Number :  760-1329
Agency Series No. :  B033-07
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description : 
Division :  DHSADM1
Vital Description :  These records are the only source for researching historical information from previous years.
Section :  DHSADM1B033
Record Title :  Revenue and Registration Statistical Reports
Revision :  0
Record Description :  This record series is comprised of monthly and yearly statistical information collected and distributed to counties and taxing districts. The report (source and distribution of taxes) contains the description - registrations, total registrations, transfers, conversions and add weight, replacement and duplicates, total tax collected, less cost, tax to be distributed, plus interest earned, total amount distributed, month and year-to-date totals for taxing district, counties, county roads, and township roads. The printouts for commercial registrations contain the type of registration (commercial trucks and trailers) and different weight classes, this year and last year broken down by month and year-to-date - units, license tax and permissive tax. These reports were created in January 1984 for informing the taxing district officials on statistical information.
Retention Period Retention Justification Media Code Method of Disposal
Retain for 25 years, then review by State Archives prior to disposal These records are the only source for researching historical information from previous years. Paper Recycle
Records generated 1/1989 - 11/2005 are on microfiche; January through November transfer original copy to ODPS Record Center for off-site storage for 25 years, then review by State Archives prior to disposal. Retain copy in section for 25 years, then destroy. These records are the only source for researching historical information from previous years. Microform Shred
Records generated after 11/2005 are put on CDs and sent to ODPS Record Center for off site storage for 25 years, then review by State Archives prior to disposal. This information is also retained in Tax Distribution''s Data Base Computer System for three years after the auditor''s report is released. These records are the only source for researching historical information from previous years. Electronic Delete

Approvals

Status Name Title Date
Approved Gary Hively Records Coordinator 10/1/2008 3:30:00 PM
Approved Gary Hively Records Officer 10/1/2008 3:33:00 PM
Approved Michael Hardenbrook Record Administrator 10/15/2008 3:12:00 PM
Approved Martin Meeks State Auditor 10/16/2008 9:13:00 AM
Approved Fred Previts State Archivist 10/31/2008 1:25:00 PM

Notes

Date Reason User

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